Privacy Policy

1. Who We Are

OAKdot Technologies Ltd ("OAKdot", "we", "our", or "us") is a technology company registered in Nigeria under the Corporate Affairs Commission with Registration Number 1810467. We provide software development, cybersecurity, artificial intelligence, mobile application development, fintech, and IT managed services.

Our registered contact for data matters is: hello@oakdottech.com | +234 815 816 1915

2. Information We Collect

We collect information you provide directly to us, as well as information generated through your use of our website and services:

Information You Provide

• Name, email address, phone number, and organisation name when you contact us or submit a project enquiry
• Project descriptions, technical requirements, and business information shared during engagements
• Payment and billing information for contracted services
• Email address when subscribing to our newsletter or Insights

Information Collected Automatically

• Browser type, IP address, device information, and referring URLs
• Pages visited, time spent, and interaction patterns on our website
• Cookie and similar tracking technology data (see Section 7)

3. How We Use Your Information

We use the personal information we collect for the following purposes:

• To respond to enquiries, prepare proposals, and deliver contracted services
• To communicate project updates, invoices, and service-related notices
• To send our Insights newsletter (only where you have opted in)
• To improve our website, services, and client experience
• To comply with applicable legal and regulatory obligations, including NDPR
• To protect the security of our systems and prevent fraud

4. Legal Basis for Processing

We process your personal data on the following legal bases under the Nigeria Data Protection Regulation (NDPR) and applicable law:

• Contractual necessity: Processing required to fulfil our service agreements with you
• Legitimate interests: Operating and improving our business, where not overridden by your rights
• Consent: For marketing communications and newsletter subscriptions
• Legal obligation: Where required by Nigerian law or regulatory bodies

5. Information Sharing

We do not sell, rent, or trade your personal information to third parties. We may share information in these limited circumstances:

• Service providers: Trusted third-party tools (cloud hosting, email, analytics) who process data only on our instructions and under strict confidentiality
• Legal compliance: Where required by a court order, government authority, or applicable law
• Business transfers: In the event of a merger, acquisition, or sale of assets, subject to the same privacy protections
• With your consent: For any other purpose with your explicit prior agreement

6. Data Retention

We retain personal data only as long as necessary for the purposes for which it was collected, or as required by law. Client project data is typically retained for 7 years following project completion for legal and audit purposes. Marketing data is retained until you unsubscribe or request deletion.

7. Cookies

Our website uses essential cookies to ensure basic functionality. We may also use analytics cookies (with your consent) to understand how visitors use our site. You can control cookie preferences through your browser settings. Disabling cookies may affect some website functionality.

8. Your Rights

Under the NDPR and applicable law, you have the right to:

• Access the personal data we hold about you
• Request correction of inaccurate or incomplete data
• Request deletion of your personal data (subject to legal retention requirements)
• Object to processing based on legitimate interests
• Withdraw consent for marketing at any time
• Lodge a complaint with the Nigeria Data Protection Commission (NDPC)

To exercise any of these rights, contact us at hello@oakdottech.com. We will respond within 30 days.

9. Data Security

We implement appropriate technical and organisational measures to protect your personal data against unauthorised access, alteration, disclosure, or destruction. These include encryption in transit and at rest, access controls, and regular security assessments. However, no method of data transmission over the internet is 100% secure.

10. International Transfers

Where we transfer personal data outside Nigeria (e.g., to cloud service providers), we ensure appropriate safeguards are in place in compliance with the NDPR, including standard contractual clauses or equivalent protections.

11. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of significant changes by posting a notice on our website or contacting you directly. Your continued use of our website or services after changes take effect constitutes acceptance of the updated policy.

12. Contact Us

For any questions about this Privacy Policy or our data practices, please contact:

OAKdot Technologies Ltd
Email: hello@oakdottech.com
Phone: +234 815 816 1915
RC: 1810467 — Nigeria